“We, as notaries public CANNOT affix our stamp nor seal to an I-9 Employment Eligibility Verification Form!”
Well, at least we’re not supposed to. When a notary public or another authorized professional is presented with a Federal I-9 form, the usual case is that a party will be a remote employee or remote independent contractor of a company. What this usually means is that either the company’s home base is in another location (could be the same state, but normally in another from the worker) or that the company is performing additional checks to verify the worker’s identity.
Should you, as a notary public, be presented with an I-9 Employment Eligibility Verification Form, you are not supposed to place your stamp, seal, nor notarize such document! You are only acting in the capacity of an authorized representative for the company requesting. Also, the person does not have to sign page 7 of the form in front of you. Your duty is just to verify that you saw the documents the person presented.
Also, just as important, you cannot authenticate, verify nor vouch for the validity or originality of a document. For instance, some companies will request that you affix language to a copy of an ID or write a statement that an ID presented to you was a true original or true copy. WE CANNOT DO THIS. However, there is something your signer can do. Should you need guidance on what to do, you can always give us a call at 864.214.6447, but do know that any information provided is just that, for informational purposes ONLY and should not be taken as legal advice or advisement.
Thank you and have a good day!
This authorization was signed by a local resident and section 2 completed by GreenvilleNotary.com Owner and National Notary Association Notary Public Ambassador® Sonita M. Leak on the evening of Tuesday, April 19, 2016. Location: FedEx Woods Lake, 550 Woods Lake Road, Greenville, SC 29607.