Notary Blog: Private Online Authorization w/ Tips

An Online Authorization for a local party was completed at Coffee Underground, 1 E. Coffee Street, Greenville, SC 29601.  The caller called in at 9:57 a.m., her call was received IMMEDIATELY, and her Authorization was well on it’s way.

There is sometimes confusion when it comes to Authorizations we are allowed to complete.  Specifically, I-9 Authorizations (paper or online).

I-9 Authorizations are just that, AUTHORIZATIONS and are in no way notarial acts.  The official name of the I-9 form is actually titled the ‘Employment Eligibility Verification‘ and is provided by the U.S. Department of Homeland Security’s U.S. Citizenship and Immigration Services Division.  Companies use these forms for one main reason, to verify that the employee or independent contractor they are about to hire is eligible to work in the United States.

When signers appear before me, the Notary Public, they are seeking an Authorized Representative to verify their documents for the I-9.  As a Notary Public, you cannot do this, therefore you are NOT acting in a notarial capacity. The case for these signers is that they are usually being hired by a company that is not situated near them.  The company still would like to know that the remote employee or contractor is eligible to work for them.

This form’s expectations can be tricky to some. It gets complicated when one isn’t familiar with the form’s requirements.  The I-9 form is comprised of a total of 9 pages.  These pages include instructions to complete the form, the last three pages are for the completion of the Employee, Authorized Representative and the Hiring Company once it is received by them.

On the very last page of the entire packet, there is a legend of identification you can present before the Authorized Representative.

If you hold a U.S. Passport, n item from List A, GREAT!  If you hold a valid, government-issued photo ID in the form of a Driver’s License and a Social Security Card (One Item from List B AND AND AND AND AND One Item from List C, EQUALLY AWESOME!

To read the Instructions for the I-9 Authorization Form, CLICK HERE.

Post by State of South Carolina Notary Public Sonita M. Leak. Posted on November 3, 2016.

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